Payroll & Staffing Scenarios Tool

Rosenthal Community Care Services

Payroll Staffing Scenario Tool

Compare different staffing models, estimate monthly payroll, review payroll pressure against projected revenue, and understand how owner-covered shifts, live-in arrangements, or fully hired coverage may affect profitability.

1. Facility Revenue Inputs

Enter your projected facility revenue assumptions. This tool uses these numbers to compare payroll as a percentage of revenue.

Example: 40 means your goal is for payroll to stay around 40% of gross revenue.

2. Wage & Payroll Settings

Adjust wage, overtime, and employer payroll burden assumptions. Payroll burden may include employer taxes, workers' compensation, payroll processing, and related costs.

3. Choose Staffing Scenarios to Compare

Use the example placeholders as a guide, but enter your own numbers. The boxes are intentionally blank so the results are based on the user's inputs.

Model A: Owner-Operated + Weekend Staff

Owners cover most weekday shifts. Paid caregivers cover weekends, relief shifts, or selected coverage blocks.

Model B: 1 Caregiver per Shift, 24/7 Coverage

One paid caregiver covers AM, PM, and overnight coverage across the week.

Model C: 2-2-1 Staffing Model

Two caregivers during AM shift, two during PM shift, and one overnight. This is often financially heavy for a small facility.

Model D: Live-In / House Manager Model

Uses a monthly stipend or daily rate style estimate. This should be carefully reviewed for wage, labor, and role classification issues.

Model E: Custom Staffing Model

Enter any staffing plan you want to test, including mixed owner coverage, relief coverage, or part-time caregiver coverage.

Scenario Results

Review estimated payroll, payroll ratio, revenue left after payroll, and the monthly rate needed to support the selected staffing model.

Projected Gross Revenue
$0
Lowest Payroll Model
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Highest Payroll Model
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Estimated Owner Savings
$0
Staffing Model Monthly Hours Monthly Payroll Payroll Ratio Revenue After Payroll Rate Needed for Target Ratio Smart Comment

Smart Analysis

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      Important disclaimer: This tool is for educational and financial planning purposes only. It does not determine legal staffing compliance, wage compliance, licensing compliance, resident supervision requirements, or labor-law obligations. Actual staffing must be based on resident needs, facility type, licensing requirements, care plans, applicable labor laws, wage rules, payroll taxes, workers' compensation, and professional advice. Rosenthal Community Care Services does not guarantee that any staffing model shown here is appropriate or compliant for your facility.